Assistant Project Manager

October 3, 2026

Hybrid

Senior

Warszawa

May rule you out

Security clearance required
Citizenship requirement applies

Worth knowing

Mandatory office attendance
3 days per week
English is required

Description

An Assistant Project Manager is sought to support multidisciplinary engineering projects within Poland's first nuclear power programme, as part of the Integrated Delivery Solutions team in Warsaw. The role sits within the Technical Advisor function acting as Owner's Engineer for the state-owned entity delivering the programme. It covers the full project lifecycle — initiation, planning, execution, monitoring, control and close-out — including procurement, project controls, quality management and document control.

Responsibilities

Supporting the delivery of multidisciplinary projects throughout the full project lifecycle, from initiation and planning through execution, monitoring, control and close-out
Assisting with the preparation of scopes of work, schedules, estimates, service authorisations and project proposals
Supporting project delivery activities including estimating, procurement, project controls, change management, risk management and governance processes
Coordinating inputs from technical teams, planners and stakeholders to support project planning, monitoring, reporting and decision-making
Preparing, reviewing and challenging project information and contributing to routine project reports, change notices and governance reviews
Monitoring project budgets and expenditures, reviewing supply chain invoices and supporting financial reporting activities
Assisting with supply chain and procurement processes, including purchase orders and supplier documentation
Supporting quality management activities, including quality documentation, document reviews, approvals and audit preparation
Maintaining project documentation and document control systems, including SharePoint, Technical Execution Plans and other project deliverables
Coordinating travel-related documentation and supporting project controls reporting, including flights and per diem records
Organising internal and external meetings, preparing meeting minutes and facilitating effective communication across project teams and stakeholders
Acting as CV coordinator and supporting resource and proposal activities as required
Providing project management guidance and support to team members and deputising for the Project Manager during short periods of absence
Supporting compliance with Business Management System requirements, project governance standards and safe project delivery practices

Requirements

Bachelor's degree or equivalent qualification in Engineering, Business, Project Management or a related discipline
Minimum 4 years of professional experience in an engineering or technical environment
Experience supporting projects and working within multidisciplinary teams is an advantage
Proficient in Microsoft Office applications, including Excel, Word, PowerPoint and Outlook
Strong interpersonal and communication skills, with the ability to build effective working relationships with stakeholders at all levels
Ability to work collaboratively within project teams and in a fast-paced multidisciplinary environment
Strong organisational skills with the ability to manage priorities and meet deadlines
Proactive, detail-oriented and capable of working independently when required
Willingness and ability to obtain BPSS security clearance or equivalent if required for project delivery

Conditions

Work from the office 3 days per week in Warsaw
International working environment fostering individual career growth and work-life balance
Personal development opportunities and training in industry-leading tools
Participation in global projects and process improvements
Full-time employment contract with competitive salary
Benefits package including medical care, life insurance, My Benefit cafeteria and sports co-financing
Flexible working hours with start between 8:00–9:30
Short Fridays with 8,5-hour days Monday to Thursday and a 6-hour Friday
Modern office in an attractive location

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