AI Portfolio Operations Analyst

October 18, 2026

Office

Junior

Barcelona, Spain

Indeed

Keep in mind

Citizenship requirement applies
Another language required
French
Office-only work

Also worth knowing

English is required

Description

AI Portfolio Operations Analyst within the AI Portfolio Operations team, working closely with the Operations Manager on day-to-day tasks that keep reporting, budgets, and governance workflows running smoothly. The role ensures data accuracy, meets reporting deadlines, and keeps documentation clear and organized. Responsibilities span budget tracking and data management, portfolio reporting and data quality, and governance workflow support. The VIE assignment is based in Barcelona with a target start date of 01/02/2027

Responsibilities

Support budget tracking and remapping activities
Assist with budget analysis and variance understanding with Product Owners
Prepare budget performance reports and highlight variances
Coordinate with Finance and pillar leads during forecasting cycles
Maintain accurate budget documentation and audit trails
Support tool adoption (SNOW PPM, APM, Value Lens) and data quality across reporting processes
Ensure consistency and quality of reporting across pillars
Support cross-pillar input collection orchestration
Validate data accuracy and completeness before reporting deadlines
Monitor end-to-end governance process execution from submission to approval
Track SLA compliance across all governance touchpoints
Flag deviations and potential bottlenecks to the Operations Manager
Maintain accurate records and documentation of governance activities
Support implementation of corrective actions for recurring operational issues
Update and maintain dashboard visibility on workflow health metrics

Requirements

1–3 years of similar support work: project coordination, data entry, administrative tasks, or financial analysis
Pharma, healthcare, tech, or consulting experience is a plus, but not mandatory
Experience in a matrixed and cross-functional organization would be a plus
Clear written and verbal communication with the ability to present to stakeholders
Detail-oriented — typos and missing data matter
Ability to juggle multiple tasks and manage deadlines across different reports
Stay organized with clear file naming, documentation, and follow-up systems
Advanced analytical skills to spot inconsistencies in data and understand trends
Excel expert — pivot tables, formulas, data cleanup, basic charts
PowerPoint and SharePoint — creating simple presentations and organizing files
Dashboard and reporting tools such as Power BI, Tableau, or similar (learn on the job)
Some exposure to AI, digital projects or transformation initiatives would be beneficial
Familiarity with ServiceNow, Jira, or workflow tools is preferred
Master's Degree in Business, Finance, Data Analytics, Operations, or similar field
Advanced English knowledge

Conditions

Based in Barcelona, Spain
Target start date: 01/02/2027
VIE program offers assignments with actual responsibilities and a perspective to grow
Work abroad program with assignments in more than 40 countries

Similar jobs

Similar in meaning, not just matching keywords

This device does not meet the site requirements

What may not work

AI Portfolio Operations Analyst

Job summary

Keep in mind

Also worth knowing

Description

Responsibilities

Requirements

Conditions

Similar jobs

Job summary

Similar jobs

More on this topic

AI Portfolio Operations Analyst

Job summaryAnalysis and summary of the descriptionSo-so [data-chart=chart-_R_qboahinpfiv6abqaqlb_] { --color-score: var(--warning); } .dark [data-chart=chart-_R_qboahinpfiv6abqaqlb_] { --color-score: var(--warning); } 50

Job summary

Keep in mind

Also worth knowing

Description

Responsibilities

Requirements

Conditions

Similar jobs

Job summaryAnalysis and summary of the descriptionSo-so [data-chart=chart-_R_qboahinpfiv6abqaqlb_] { --color-score: var(--warning); } .dark [data-chart=chart-_R_qboahinpfiv6abqaqlb_] { --color-score: var(--warning); } 50

Job summary

Similar jobs

More on this topic